Key Factors for Choosing Medical & Dental Office Space
- healthcarerealtyse
- 2 days ago
- 3 min read
By Frank Ricci
Managing Partner, Healthcare Realty & Development Services LLC
Selecting the right medical or dental office space is one of the most critical decisions you’ll make for your practice—financially, operationally, and clinically. The right space enhances patient experience, supports staff efficiency, and drives long-term success.
Here are 11 important criteria to help you evaluate locations and avoid costly mistakes.
1. Accessibility
Your location must be convenient for patients, staff, and emergency services. Look for:
Easy access from major roads and public transportation
Ample parking and handicap accessibility
Covered patient drop-off areas (especially important in Florida)
Use site plans, maps, and physical visits to evaluate the property thoroughly.
2. Visibility & Signage
High visibility and good signage can significantly boost patient traffic. Evaluate:
Foot and vehicle traffic data (Google Maps, DOT resources)
Signage rights and placement
Opportunities for monument or building signage
We use tools like Placer.ai to analyze foot traffic patterns.
3. Surrounding Demographics
Match your services to the local population. Evaluate:
Age distribution
Income levels
Community health profiles
We use ESRI demographic data to identify regions with strong alignment to your ideal patient base.
4. Proximity to Hospitals and Other Providers
Referrals and shared services thrive when your practice is near:
Hospitals and surgical centers
Complementary specialists
Imaging, labs, and pharmacies
Conduct a referral pattern survey to identify which facilities matter most to your practice.
5. Market Saturation and Competition
Too much competition can limit growth. Analyze:
Density of competing providers
Market voids and underserved areas
Data from state health records to map competitors
This helps reveal hidden opportunities and avoid oversaturated zones.
6. Size and Layout
Your space must fit your current needs and allow for future growth. Start with:
A formal space program analysis
Application of Evidence-Based Design (EBD)Â principles
Prioritization of privacy, infection control, and staff/patient flow
A well-planned layout can reduce buildout costs and increase productivity.
7. Infrastructure and Technology
Modern practices demand modern systems. Ensure:
Structural integrity
Reliable power and backup systems
High-speed internet and sufficient bandwidth
HVAC zones for clinical-grade airflow
This is essential if you're providing in-house diagnostics or digital care platforms.
8. Amenities and Local Services
Building and neighborhood amenities add value for both staff and patients:
On-site: elevators, janitorial, maintenance, security
Nearby: restaurants, coffee shops, retail, pharmacies, gyms
These conveniences improve the overall patient experience and support staff retention.
9. Environment and Atmosphere
Patients perceive quality care in professional environments. Consider:
Natural lighting and ceiling height
Sound control and noise pollution
Comfortable furnishings and aesthetics
Small upgrades to the environment can have big effects on patient satisfaction.
10. Space Terms and Costs
Understand the total financial commitment:
Lease vs. own analysis
Base rent, escalations, CAM charges, utilities
Tax impact, down payment, and depreciation
Risk and return profile
Use a detailed cost/benefit model to compare properties and protect your long-term financial position.
11. Property Inventory & On-the-Ground Search
Online platforms like LoopNet, CoStar, Crexi, and TotalCommercial are helpful—but not exhaustive. Many available or off-market opportunities require:
Broker relationships
Direct site visits
Negotiated access with landlords or developers
Don’t rely solely on online databases. A physical visit is essential to verify surroundings, visibility, and site logistics.
Final Thoughts
Selecting the right medical office space requires a blend of analytical tools, industry experience, and local knowledge. The process is far more than checking off boxes—it's about aligning your clinical goals with a real estate strategy.
If you want expert guidance and market insights tailored to your practice, let’s talk.
About the Author
Frank Ricci is the Managing Partner of Healthcare Realty & Development Services LLC in Winter Park, Florida. With over 30 years of experience and $200M+ in real estate transactions, Frank is a licensed real estate broker and healthcare facility specialist.
📞 Call Frank at 407-947-5074 📩 Or email: FrankR@healthcarerealtyonline.com